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FAQ Life Events

  • Life Events - Divorce and Separation

    I would like to get a divorce. What do I do?

    In order to legally end your marriage, you must apply to the court for a divorce. An application for divorce can only be filed in a Superior Court of Justice or Family Court branch of the Superior Court of Justice.

    How long does a divorce take?

    An application for divorce can usually be finalized within four to six months, provided there are no other issues, such as custody/access, support or division of property. If your application is more complicated, the completion time will depend on how complex the issues are and whether they can be resolved with the agreement of both parties. In order for a divorce to be granted, you must have been separated from your spouse for one year, unless you have established other grounds, such as adultery or mental or physical cruelty.

    How much does a divorce cost?

    It costs approximately $450.00 to file for divorce in Ontario: Court fees of $167.00 are due when an application is filed. An additional $280 is due when an affidavit for divorce is filed, for total of $447.00. Court fees may be paid by cash, cheque or money order payable to the Minister of Finance. If you are unable to pay the court fees, you may request a fee waiver.

    Do I need a lawyer to get a divorce?

    While you do not need a lawyer to file a divorce application, it is a good idea to consult one before doing so. A lawyer can help you understand the effects a divorce can have on your rights and obligations. For example, you may no longer qualify for health benefits under a spouse's plan after a divorce has been granted.

    Do I have to be separated for a certain amount of time before I can get a divorce?

    In most cases, in order for a divorce to be granted, you must have been separated from your spouse for one year. This means living separate and apart. While you can file an application beforehand, you cannot complete an affidavit for divorce based on a separation until a year has passed. If you have established other grounds, such as adultery or mental or physical cruelty, a divorce can be granted at any time.

    Am I still considered separated even though my spouse and I live together in our home?

    If your relationship has ended but both spouses are still living in the home, you may still be considered to be living separate and apart if you are no longer behaving as though you were married. If you are unclear about whether you are living separate and apart, you should speak with a lawyer.

    Can I still get a divorce if there are issues that have not yet been settled (e.g. custody/access and support)?

    If you have children, a court will not grant the divorce until you have shown that adequate child support arrangements are in place. You can apply for a divorce before the other issues have been resolved, but your spouse could then ask the court to deal with them, which may delay the process.

    Is the Certificate of Marriage Required to Apply for a Divorce?

    Yes, you must have an original government issued Certificate of Marriage or Certified Copy of the Registration of Marriage to apply for a divorce in Canada.

    What is a simple divorce application? What is a joint divorce?

    A simple divorce is a request for a divorce only. It can be prepared either by one spouse, or by both spouses as a joint application. Through a joint application, the spouses can request a divorce only, or a divorce with other orders (e.g. agreed upon child support payments). In this case, both spouses must complete all documents necessary to obtain the divorce. If a divorce application is prepared by one spouse only, it must be served (legally delivered) upon the other spouse after it has been issued. He or she would then have 30 days to respond (60 days if the application is served outside of North America).

    I have lived with my common law partner for three years, but we never married. Do we need a divorce?

    No, only married spouses need a divorce. Common law spouses may, however, have other issues that need to be resolved, including child custody and access, and support and division of jointly owned property. You should speak to a lawyer about your rights and obligations arising from a common law relationship.

    Which court should I start my divorce case in?

    If children's issues (custody of, or access to, children) are involved, you should start the case in the place where your children normally live. Otherwise, it can be started in the place where either party lives. For a complete listing of the court addresses in Ontario, go to http://www.attorneygeneral.jus.gov.on.ca/english/courts/Court_Addresses/. If there is both an Ontario Court of Justice and Superior Court of Justice in your jurisdiction, you must start your case in the court that can decide your issues.

    My spouse has served me with a divorce application, what do I need to do?

    If you live in Canada or the United States, you have up to 30 days (60 days if the application is served [legally delivered] outside of North America) to respond to the application. If you do not agree with the claims set out in the application, or wish to make a claim of your own, you must prepare a response, serve it on the other party and file it with the court. The document that is filed in response is called an answer. If you are using a lawyer, you should make an appointment right away to discuss your response. If you do not file an answer within the required time, your spouse can ask the court for an order based on the claims in the application.

    Which forms should I use?

    Guides for court processes are available for cases heard in the Ontario Court of Justice, the Superior Court of Justice and the Family Court branch of the Superior Court of Justice. These guides explain the steps in the court process, as well as the documents that need to be served (legally delivered) and filed with the court at each stage. Choose the guide for the court where your case is being heard, or visit the nearest Family Law Information Centre (FLIC). These centres are available in all court districts and provide information about the family justice system and court processes.

    What steps are involved in the divorce court process?

    Unless you are filing for divorce only, the Family Law Rules require both sides to attend at least one conference with a judge to discuss the issues in dispute and how they can be resolved. The first conference is called a "case conference". Here, the judge and parties discuss ways to resolve the issues in dispute, as well as steps that should be taken for the case to proceed. Following the case conference, one or both parties may bring a motion for a temporary court order (e.g. to deal with custody of children). That temporary order would be in effect until it is changed or a final order is made. A case conference is usually followed by a settlement conference, where the judge and parties attempt to settle the case. At this point, the judge may be able to provide an opinion of how the issues in dispute could be resolved. If the parties still cannot settle the case, a trial may be necessary. A trial management conference would then be held to determine how the trial would proceed. Before each court appearance, both parties must serve (legally deliver) certain documents on the other party and file them with the court. For more information about which documents must be filed at each step, see A Guide to Family Procedures (http://www.attorneygeneral.jus.gov.on.ca/english/family/guides/fc/ ) for the court where your case is being heard: Ontario Court of Justice, Superior Court of Justice or Family Court branch of the Superior Court of Justice

    I need to get a court order right away, what should I do?

    In most cases, you must attend a case conference before you can bring a motion to ask the court for a temporary order. However, if your situation is urgent, you can ask the court for an immediate temporary order. The judge hearing the motion will decide whether the order should be made before a case conference has been held.

    Is a court order necessary?

    A court order is not always required in family disputes. If the parties can come to an agreement then they can enter into a separation agreement that sets out the agreed upon terms. If they can't come to an agreement or if one party is concerned that the other will not comply with an agreement, one of the parties may want to obtain a court order to determine what the arrangements will be (for example what support will be paid) and to enforce those arrangements.

    I can't attend a court date that has already been arranged, what should I do?

    You should inform your lawyer or the other parties as soon as possible that you can't be there and need to reschedule. If you are requesting the court date be moved to a later date (an adjournment), you should file a Form 14B: Motion form. You should note on that form whether or not the other parties agree with your request. If you are requesting an adjournment because of an emergency, you should contact the family court office as soon as possible.

    If I'm not happy with a court decision, what can I do?

    If you believe that the court made the wrong decision, you can file an appeal. If you are considering an appeal, you should speak to a lawyer right away about your options for appeal. You should also discuss deadlines for it to be started and whether it is likely to be successful.

    Is there a publication that can help me learn more about family law?

    Download the booklet What You Should Know About Family Law in Ontario (available in 9 languages).

    Can I settle out of court?

    Most families don't need to go to court to settle their family law disputes. Some can agree on the issues themselves and others come to an agreement with the help of mediators or collaborative family lawyers.

    What’s the difference between mediation and going to court?

    It is up to you and your partner to decide the best way to resolve the issues between you. Having a mediator or lawyer help you is the least expensive way to divorce. If you and your partner cannot work things out, you may have to go to court and ask the court to decide.

    Can I just stay separated? Do I have to file for divorce?

    You need to be separated for a one-year period to get a divorce. If you simply separate without getting a divorce, you can’t legally remarry and you can’t assume a new partner’s name. Separation agreements and court orders can resolve some family matters but they do not legally end your marriage. The only way to legally end your marriage is to get a divorce.

    My partner wants sole custody of the children. Do I have to pay child support?

    Both parents are financially responsible for their children, regardless of who has custody. The parent who does not live with the child must pay child support.

    My partner and I both want custody of the children. Who decides?

    When you separate or divorce, you must arrange for the care of the children. A lawyer can help you to work out custody and access arrangements. If you and your partner can’t decide, you will have to go to court.

    How do we divide our property?

    A lawyer or mediator can help you divide your property. The general rule is that any property that you acquired during your marriage and that you still have when you separate must be divided 50-50. There are exceptions to this rule though. Learn more about dividing your property and download the Family Law in Ontario booklet.

    How do I get a divorce certificate and change my name?

    You need to contact the court office where your divorce case was started to get a divorce certificate. If you do not know where in Canada your divorce was started, or if you are searching for documentation on a divorce granted in Ontario before 1979, you may need to contact the Central Registry of Divorce or the Archives of Ontario. Learn how you can change your name back.

  • Life Events - Marriage

    How do I get a marriage licence?

    In most cases, if you are being married in a religious or civil ceremony, you need a marriage licence. You can apply for a marriage licence at the municipal offices in your city, town, village or township if there is a license issuer OR you can download the Marriage Licence Application Form and bring it with you to your nearest municipal office. Fill out the application and then apply for the marriage licence in person. Make sure you and your partner bring identification, such as a birth certificate (along with any change of name certificates), current passport, Record of Immigrant Landing or Canadian citizenship card and photo ID to prove your current legal name and age.

    Is there a marriage licence fee?

    There is a marriage licence fee. Contact your local municipal office for the current fee.

    Does a marriage licence have an expiration date?

    The marriage licence is valid anywhere in Ontario for three months from the date of purchase. If the licence expires, you will have to purchase another one.

    What is the minimum age to get married in Ontario?

    You must be at least 18 years old to be married in Ontario by licence or under the authority of the publication of banns (an announcement of the details of your intent to marry in your church, mosque or synagogue) without parental consent. If you are 16 or 17 years old, you may marry if you have the written consent of both parents. Other restrictions may apply.

    Where do I get a Special Permit to serve alcohol at my wedding reception?

    If you plan on serving or selling alcohol at your wedding reception, you will need a Special Occasion Permit from the Liquor Control Board of Ontario (LCBO). Get the Special Occasion Permit form online. Find an LCBO store that issues permits.

    What if I want to remarry after a divorce?

    If you were divorced in Canada, you must bring the original or court-certified copy of the final decree, final judgment or certificate of divorce to your local municipal office when you are purchasing the marriage licence. If you were divorced outside of Canada, you must obtain authorization from the Ministry of Government Services before you can purchase a marriage licence. For authorization, collect the following documents:

    • A completed Marriage Licence Application.
    • A Statement of Sole Responsibility for each divorce signed by both parties of this marriage.
    • An original or court-certified copy of the divorce decree or annulment. If the decree is in a language other than English or French, include a translated copy together with an affidavit sworn by a certified translator.
    • A legal opinion from an Ontario lawyer, addressed to both applicants to the marriage, giving reasons why the divorce or annulment should be recognized in the Province of Ontario. The Office of the Registrar General will fax a sample legal opinion letter to your lawyer if you call (807)-343-7492 or toll-free at 1-800-461-2156.

    And send them to:

    The Office of the Registrar General
    Marriage Office
    P.O. Box 4600
    189 Red River Rd.
    Thunder Bay, ON P7B 6L8

    How do I get a marriage certificate?

    Immediately after the marriage ceremony, the couple may receive a Record of Solemnization of Marriage from the person who performed the ceremony. This document includes the couple’s names, the date of the marriage, the names of the witnesses and whether the marriage was performed under the authority of a licence or the publication of banns. This is not a marriage certificate or a legal record. You still need a marriage certificate. The person who performed the marriage must forward a completed and signed marriage licence to the Office of the Registrar General for registration. The marriage must be registered before you may apply for a marriage certificate.

    You can Apply for a Marriage Certificate online. You can also print off a Request for Marriage Certificate form (PDF) and mail it in or apply for one in person at your nearest ServiceOntario Centre.

    Can I check the status of my marriage certificate application?

    Yes. You can check the status of your Ontario Marriage Certificate Application online.

    Is there a fee for a marriage certificate?

    A marriage certificate costs $15. A certified (long form) copy costs $22.

    How soon I can get a marriage certificate?

    Service delivery times: An online application takes 15 business days plus delivery, regular mail service takes 6 to 8 weeks plus delivery. For urgent cases, you can pay $30 extra for Expedited service (10 days plus delivery) or Premium Online Service (5 business days). Emergency Service (2 days plus delivery) is available in person at the Toronto Office only, and proof of urgency is required.

    Who is entitled to get a marriage certificate?

    A marriage certificate may be obtained by: the bride or groom; a parent of either the bride or the groom; by a child of their marriage (natural or adoptive). There is no restriction on the number of marriage certificates a person may apply for and receive. Multiple applications may not be cancelled and refunds will not be issued.

    How do I change my name to my partner’s last name?

    You do not have to get a legal name change to use your partner’s name as your last name. Instead, you can assume your partner’s name. Assuming a name is not a legal name change, so it does not change your birth certificate. Most people assume a name instead of undergoing a legal name change.

  • Life Events - Death

    Why do I need a Death Certificate?

    The funeral director will issue copies of a proof of death that you can use in certain situations. There are some organizations, however, that may require an official death certificate from the Province of Ontario, Office of the Registrar General. You may need an official death certificate or certified copy for:

    • Settling an estate
    • Insurance purposes
    • Access to/termination of government services, i.e. health card, pension, voters´ list
    • Genealogy searches

    Who is entitled to apply for a death certificate?

    There are no restrictions on who may apply for a death certificate.

    Who is entitled to apply for a certified copy of a statement of death?

    The deceased’s Next of Kin or their authorized representative may apply for a certified copy of a statement of death. Next of kin of the deceased includes his/her parents, spouse or common-law partner, children and siblings. If all the Next of Kin are deceased, Extended Next of Kin or their authorized representative may apply. Extended Next of Kin relationships include aunt, uncle, first cousin, grandchild, grandfather, grandmother, nephew and niece.

    Who is responsible for final arrangements?

    The Executor and/or next of kin bear legal responsibility in the disposition of the deceased. It is prudent for the executor to include the family in any decisions regarding final arrangements.

    Is embalming required in Ontario?

    Embalming is not required in Ontario but may be necessary under some circumstances.

    Can services be prearranged?

    Yes, services can be prearranged through a funeral home or transfer service and can be prepaid if you wish.

    How much do funerals and transfer services cost?

    Costs depend entirely on the goods and services selected by you. Every funeral director and transfer service operator is required by law to have price lists available to the public at no charge and without obligation.

    When will I find out the cost of the goods and services I have selected?

    At the time the arrangements are agreed upon, the funeral director or transfer service operator must give you a written contract including the total price of the goods and services selected and estimate of any disbursements. The contract must be approved and signed by the person making the arrangements with the funeral director or transfer service operator.

    Is it necessary to retain the services of a funeral director or transfer service operator for all deaths?

    No. It is possible to bury a member of your own family provided you comply with all relevant legislation.

    What are cash disbursements?

    Cash disbursements are payments made by the funeral director on your behalf and might include items such as newspaper notices, clergy honoraria or flowers. Disbursements are charged to you at actual cost and if they appear on your contract, must be itemized and included in the total price.

    Must a casket be placed in an outside container for burial?

    This is not the law in Ontario. However, local customs vary and some cemeteries have by-laws requiring that outside containers be used for interment. For more information contact Cemetery Regulations, Ministry of Consumer Services; Tel: (416) 326-8393/1-800-889-9768; TTY: (416) 229-6086/1-877-666-6545.

    What is a prepaid service?

    You may prearrange and prepay services and supplies by means of a contract between you and the funeral establishment or transfer service.

    What happens to my money?

    You have two options either it is held in trust for you at a bank, trust company, credit union or fraternal society or you may have the option to purchase an insurance product.

    Is the price of a prepaid service guaranteed?

    Funeral homes do not have to guarantee services that have been prepaid. Purchasers should ensure that the contract clearly states whether or not the price will be guaranteed.

    How does a guarantee work?

    At the time of death the funeral director or transfer service will calculate cost based on the current prices. If the principal plus interest or insurance death benefit is less than the cost of services no other money is owed.

    What happens if there is an excess of funds after a guaranteed prepaid funeral has been provided?

    If you prepaid after June 1, 1990 the balance, if any, of the prepayment funds that are in excess of the cost of delivering the services and supplies contracted for must be refunded to the estate. If you prepaid prior to June 1, 1990 the funds will be refunded at the funeral establishment’s discretion.

    How are prepaid funds protected?

    Legislation provides several means for ensuring protection of prepaid funds. At the time of prepayment, the funeral director or transfer service operator must provide the purchaser with a contract, signed by the purchaser and the funeral director, showing clearly the services you have selected and the monies you have paid. Within 10 days of the investment of the prepaid funds, the funeral establishment or transfer service operator must deliver to the purchaser an investment receipt from the financial institution that the investment has been made. If you do not receive a receipt within this time frame we encourage you to contact the funeral home or transfer service. In addition, trust funds are inspected by the Board of Funeral Services. Funeral establishments and transfer service operators must annually submit to the Board of Funeral Services a Report of the Public Accountant on their trust funds. The Board of Funeral Services administers a Compensation Fund that provides compensation in the event of misappropriation of trust monies.

    Will my money be returned if I change my mind?

    Yes. When a written request is received, all monies including principal and accrued interest must be refunded. However, the funeral home or transfer service may keep an administration fee of 10% of the funds to a maximum of $200.00 if the contract is cancelled after thirty days. The financial institution or insurance company may also charge a cancellation fee.

    How can I obtain information about services or costs?

    Funeral directors and transfer service operators welcome and encourage people to make such inquiries prior to or at the time of need. Call the funeral home or transfer service and request a price list. They must provide a price list without cost or obligation. You are encouraged to compare prices and services by obtaining price lists from several establishments.

    What is cremation?

    Cremation is a process where fire reduces the body to a residue.

    Is a casket required by law for cremation?

    No. However, if a casket is not used, crematoria require that the body be enclosed in rigid container of combustible material.

    What is done with the cremated remains?

    Cremated remains may be retained by the family, interred in a cemetery, placed in a niche in a columbarium, or scattered on one's private property or in a designated area of the cemetery.

    Do I have to buy an urn?

    No. The ashes are returned to you in a small plastic box.

    What happens if I don't want a traditional funeral?

    All funeral homes must offer an inexpensive service known as 'direct disposition'. Transfer Services are companies that may only offer the 'direct disposition' option.

    What is a direct disposition?

    This option includes the removal of the deceased from the place of death, the placement of the body in a container or casket, the delivery of the body to the cemetery or crematorium and the filing of necessary documentation. It does not include visitation or services with the body present.

    Does direct disposition mean I have to have cremation?

    No. You can have either cremation or earth burial.

    Is it possible to donate your body or organs to medical science?

    Yes. However your wishes should be discussed with your family.

  • Life Events - Birth

    Birth Registration

    How can I register a birth in Ontario?

    Use the following four steps to register a child in Ontario:

    1. Use the Newborn Registration Service to fill out the Statement of Live Birth electronically. OR After you give birth, the hospital or midwife will give you a form called a Statement of Live Birth (Form 2). This is your child’s permanent identity record. Fill out the form, ensuring the information is clear and accurate.
    2. Once you have completed and carefully reviewed the Statement of Live Birth, the parent(s) must sign the form. If a father's or other parent's information is provided, both parents must sign and certify the form. If a father's or other parent's information is not provided, only the mother must sign. It is an offence to sign someone else’s name on the form. If one of the parents is unavailable, send the form to him/her to be signed and returned (originals only).
    3. Mail the Statement of Live Birth (Form 2) to the Office of the Registrar General (Government of Ontario), where the birth registration with the province takes place.
    4. When your child’s birth is registered, you may apply for his/her birth certificate. By using the Newborn Registration Service, you can apply for the birth certificate while completing your birth registration form, all online. The birth certificate will be produced after the birth has been registered.

    Can I register my baby's birth online?

    You can apply for your newborn’s birth certificate online at the ServiceOntario, Canada Revenue Agency and Service Canada's joint Newborn Registration Service - https://www.orgforms.gov.on.ca/IBR/start.do - the easiest way to register your baby's birth and fastest way to apply for their birth certificate, Canada Child Benefits and Social Insurance Number all at the same time.

    What do I need to know before I begin?

    • If both parents are going to be named on the child's birth registration then both parents must be present at the computer to complete and certify (sign or confirm online) this form.
    • Either parent named on the child's birth registration is eligible to apply online for the child's birth certificate and social insurance number. Only the mother is eligible to apply for Canada Child Benefits online. The eligible person(s) must be present at the computer in order to apply for any of these services.
    • Your child must be under one year of age. If your child is one year or older, contact the Office of the Registrar General.
    Deputy Registrar General
    Office of the Registrar General
    P.O. Box 4600
    189 Red River Road, 3rd Floor
    Thunder Bay ON
    P7B 6L8
    In Toronto 416-325-8305
    Toll-free Outside Toronto 1-800-461-2156
    Fax: (807) 343-7459

    How much does a birth certificate cost?

    • first birth certificate (short form - 2.5" x 3.75") $25
    • replacement birth certificate (short form) $35
    • first certified copy of birth (long form - 8.5" x 14") $35
    • replacement certified copy of birth (long form) $45

    How can I pay?

    You can pay online by VISA, MasterCard, American Express or Interac® Online. If you are mailing in your application, you can pay by cheque, money order or credit card.

    How long will it take?

    Provided that the birth is registered, it should take:

    • online service - 15 business days (including delivery)
    • premium online service - (Online Only) 5 business days (including delivery) plus $30 surcharge
    • fax or regular mail service - 6 to 8 weeks plus delivery
    • expedited service - 10 days plus delivery

    What if I need a birth certificate in a hurry?

    As long as the birth is registered and you have proof of urgency - 2 days plus delivery and $30 surcharge. You MUST apply in person at the Toronto Office at:

    4th Flr Unit 417, 47 Sheppard Avenue East
    Toronto, ON M2N 5N1
    General Inquiry: 1-800-267-8097

    Parents who anticipate a need for travel soon after birth, are advised to use the fully electronic 4-in-1 Newborn Registration Service to register the newborn's birth and apply for a birth certificate at the same time. If you did not order a birth certificate at the same time the birth registration information was submitted, you should apply for a birth certificate via the Office of the Registrar General Premium Online or Emergency services for the quickest delivery.

    How long does it take to register a birth in Ontario?

    If you choose to use the fully electronic 4-in-1 Newborn Registration Service to register your baby's birth, it will take approximately 6 weeks from the time you submit the birth registration to complete the process. If you choose to mail the paper version of the Statement of Live Birth form to the Office of the Registrar General (Government of Ontario), it may take approximately 4 months to complete the birth registration from the time your baby is born.

    How can my child travel before his/her birth is registered?

    Parents who anticipate a need for travel soon after birth, are advised to use the fully electronic 4-in-1 Newborn Registration Service to register the newborn's birth and apply for a birth certificate at the same time. If you did not order a birth certificate at the same time the birth registration information was submitted, you should apply for a birth certificate via the Office of the Registrar General Premium Online or Emergency services for the quickest delivery.

    Are there fees associated with registering a birth in Ontario?

    With the province-wide implementation of the fully electronic 4-in-1 Newborn Registration Service, there are no longer fees associated with registering a birth in Ontario.

    My name contains letters with accents. How do I enter these characters using my PC?

    1. Ensure Num Lock is on.
    2. Hold down the Alt key and type the number listed below using the Numeric Keypad on the right side of your keyboard.
    3. When you release the Alt key, the character will appear.
    Character Press Alt + type
    à 133
    â 131
    ä 132
    ç 135
    Ç 128
    é 130
    É 144
    è 138
    ê 136
    ë 137
    î 140
    ï 139
    ô 147
    ö 148
    ù 151
    û 150
    ü 129

    Can I submit the application electronically or do I need a printer to complete the birth registration form?

    The fully electronic 4-in-1 Newborn Registration Service does not require a printer to complete the birth registration process. Once completed online, the Statement of Live Birth can be submitted electronically to the Office of the Registrar General for processing. You may wish to print out the confirmation receipt once the information has been submitted. Parents without the necessary equipment in their home should be aware that most libraries in Ontario are equipped with computers, printers and Internet. Many libraries in rural, remote and First Nations communities, have staff who are specially trained to help clients access the ServiceOntario website. Also, parents may access computers, printers and Internet at any one of the many ServiceOntario centres across Ontario.

    Where do I send my child’s birth registration form?

    If you choose to use the fully electronic 4-in-1 Newborn Registration Service to register your baby's birth, the birth registration information will be sent directly online to the Office of the Registrar General (Government of Ontario). If you choose to use the paper version of the Statement of Live Birth form, the registration must be mailed to the Office of the Registrar General using the address that is listed on top of the paper form.

    How do I register a child that is older than one year of age?

    Unregistered children who are older than one year cannot use this online service. A delayed registration of birth through the Office of the Registrar General must be completed. Please contact the Office of the Registrar General for more information (https://www.orgforms.gov.on.ca/IBR/scr03b_ContactUs.html).

    BIRTH CERTIFICATE

    Why should I use the online Newborn Registration Service to apply for my child’s birth certificate?

    You can apply for your newborn’s birth certificate online at the ServiceOntario, Canada Revenue Agency and Service Canada's joint Newborn Registration Service - https://www.orgforms.gov.on.ca/IBR/start.do - the easiest way to register your baby's birth and fastest way to apply for their birth certificate, Canada Child Benefits and Social Insurance Number all at the same time. The online birth certificate application can be completed quickly and easily once the birth registration section is complete. By using this service, you will not have to fill out a birth certificate application at a later date. As well, you will not have to wait for a confirmation of birth registration before applying for a birth certificate.

    Who is eligible to apply for a birth certificate using the online Newborn Registration Service?

    To use online service, a child must be under the age of one. The following people are eligible to be the applicant (the applicant is the person applying for the child’s birth certificate):

    • A parent named on the birth registration
    • A legal guardian - a person with legal custody of the child

    How can I apply for a birth certificate using the online Newborn Registration Service?

    Select Option 1 or Option 2 to apply for a birth certificate. Upon completion of the birth certificate application, the application information will be sent to the Office of the Registrar General for processing. Processing will begin AFTER the birth has been registered.

    How can I pay for the birth certificate using the online Newborn Registration Service?

    You can pay online by VISA, MasterCard, and American Express or by using INTERAC Online. Your payment will be processed at the end of your session.

    Are birth certificates ordered using online service eligible for the same Service Guarantee as birth certificates ordered using the online birth certificate application?

    No. The Service Guarantee is only applicable to births that have already been registered. However, we anticipate that your birth certificate(s) will be delivered to you within 15 business days after the birth has been registered and is in electronic format.

    How do I know what type of birth certificate I require for my child?

    There are two types of birth certificates: the certified (long) version and the short version. Your child will need a birth certificate to access a variety of government services. A short form is an extract of information from the original birth registration. It is useful as basic identification. A long form is a certified copy of the birth registration and is needed when you are:

    • Moving to another country
    • An executor for a foreign estate
    • Are adopting a child abroad
    • Filling out certain citizenship or immigration documents

    If you are applying for a birth certificate for a particular agency or organization, it is best to check with them to determine what type of birth certificate they require from you. For more information to determine what type of certificate is required to apply for a Canadian Passport visit Canada Passports: http://www.ppt.gc.ca/index.aspx?lang=eng

    How long will it take to receive the birth certificate?

    Using the Newborn Registration Service to apply online means you`ll get the birth certificate several weeks faster than if you applied by paper. Once the registration has been completed, your child`s birth certificate will be issued within 15 business days.

    How can I check the status of the birth certificate request?

    For inquiries call:

    • In Toronto 416-325-8305
    • Toll-free Outside Toronto 1-800-461-2156

    How is the child’s birth certificate information sent to the Office of the Registrar General?

    After your payment has been processed, the child’s birth certificate information is sent electronically to the Office of the Registrar General.

    If I have already registered the child’s birth, where I can apply for a birth certificate?

    If your child is registered and you would like to apply for a birth certificate, please visit the Online Birth Certificate Application at https://www.orgforms.gov.on.ca/eForms/start.do.

    What should I do if I am planning to move within the next 2 months?

    Your child’s birth certificate, when issued, will be delivered by courier, and someone will need to be at the mailing address to sign for it. If you are moving within the next two months, you need to give us your new mailing address, otherwise you will need to contact our office to file a notice of address change in writing.

    CANADA CHILD BENEFITS (CCB)

    What benefits and credits can I apply for using the Canada Child Benefits (CCB) application?

    You (the mother) will be applying for:

    • Canada Child Tax Benefit (CCTB)
    • Universal Child Care Benefit (UCCB)
    • Any related provincial/territorial programs such as Ontario Child Benefit (OCB).

    Your child will also be registered for the goods and services tax/harmonized sales tax (GST/HST) credit if you choose to apply for CCB.

    Who can use the online Newborn Registration Service?

    You must be the mother of the child, a Canadian Citizen or Permanent Resident, the primary caregiver of the child and be able to provide your social insurance number in order to use this service. For this service, "Mother" refers to the child's birth mother. If you do not meet these eligibility requirements, you will have to apply for Canada Child Benefits (CCB) using the Canada Revenue Agency's (CRA) online service My Account (http://www.cra-arc.gc.ca/esrvc-srvce/tx/ndvdls/myccnt/menu-eng.html ) or using the CRA's Form RC66, Canada Child Benefits Application. To get this form, visit the CRA's Website (http://www.cra-arc.gc.ca/E/pbg/tf/rc66/README.html ) or call 1-800-959-2221.

    Why should I use the online Newborn Registration Service to apply for my child's benefits?

    Applying for Canada Child Benefits (CCB) is an optional service to the mother of the child. There is no additional fee for this service. The online application is quick and easy and it saves you from having to use another method such as completing the CRA's Form RC66, Canada Child Benefits Application, at a later date.

    Can I use the online Newborn Registration Service if I am not the mother of the child?

    If you are not the mother of the child, you cannot use this service. For this service, "Mother" refers to the child's birth mother. You will have to apply for Canada Child Benefits (CCB) using the Canada Revenue Agency's (CRA) online service My Account or using the CRA's Form RC66, Canada Child Benefits Application. To get this form, visit the CRA's Website or call 1-800-959-2221.

    What if I am the mother of the child and I do not want to apply for CCB using the online Newborn Registration Service?

    The information you provide to register this birth will not be sent to the Canada Revenue Agency (CRA) using this service. You will have to apply for Canada Child Benefits (CCB) using the CRA's online service My Account or using the CRA's Form RC66, Canada Child Benefits Application. To get this form, visit the CRA's Website or call 1-800-959-2221.

    If I choose to use this service, do I also need to complete an RC66, Canada Child Benefits application, for the child?

    No. Application is automatically made by providing your consent in the appropriate section of this birth registration process. Re-applying by any other methods may result in a delay in processing your application and issuing payments.

    How can I use the online Newborn Registration Service?

    Select Option 1 or Option 2 (Canada Child Benefits) and complete the application that is provided. We recommend you consider applying for Canada Child Benefits online (Option 1 or 2). There is no fee for this service and the online application can be completed quickly and easily once the birth registration section is complete.

    Are there fees associated with the online Newborn Registration Service?

    There are no fees to apply for your Canada Child Benefits.

    I would like my benefits direct deposited into my bank account. Is it possible?

    Yes, but you will have to apply using the Canada Revenue Agency's (CRA) “Arrange my direct deposit” service at My Account or get Form T1DD, Direct Deposit Request - Individuals, on the CRA's Website. However, if you already receive CCTB payments for another child by direct deposit, you do not have to apply again. The payments you are entitled to for your newborn will be deposited in the same bank account.

    When can I expect my first payment after using the online Newborn Registration Service?

    Once the Canada Revenue Agency receives your application through this service from the province of Ontario, you can expect to receive your first notice/payment within 80 calendar days.

    How can I check the status of my CCB application?

    By telephone: toll-free: 1-800-387-1193 if you have not received your first notice/payment within the next 80 calendar days.

    Online: you will be able to view the status of your benefit payments by visiting the Quick Access page on the CRA Web site (http://www.cra-arc.gc.ca/esrvc-srvce/tx/ndvdls/qckccss/menu-eng.html ).

    By Mail:

    Sudbury Tax Centre
    PO Box 20000 Stn A
    Sudbury ON P3A 5C1

    What information is sent to the Canada Revenue Agency (Government of Canada)?

    The following information is sent to the CRA: mother's name, date of birth, place of birth, SIN, and mailing address; your child's name, date and place of birth, and sex; and your child's birth registration number.

    If I have a new address, will my address automatically be updated with the Canada Revenue Agency (CRA) using the online Newborn Registration Service?

    No. If you move, you must inform the CRA immediately using one of these toll-free numbers: 1-800-959-8281 or 1-800-387-1193. You can also change your address using the CRA's online service My Account (http://www.cra-arc.gc.ca/esrvc-srvce/tx/ndvdls/myccnt/menu-eng.html).

    If I have already registered my child's birth, can I use the online Newborn Registration Service to apply for my child's benefits?

    You cannot apply for Canada Child Benefits using this service if the child's birth has already been registered. You will have to apply for Canada Child Benefits (CCB) using the Canada Revenue Agency's (CRA) online service My Account or using the CRA's Form RC66, Canada Child Benefits Application. To get this form, visit the CRA's Web site (http://www.cra-arc.gc.ca/E/pbg/tf/rc66/README.html ) or call 1-800-959-2221.

    SOCIAL INSURANCE NUMBER (SIN)

    What is a Social Insurance Number?

    A Social Insurance Number is a nine-digit number used in the administration of various Canadian government programs. A SIN is required to work in Canada or to access various Government of Canada programs and benefits.

    Why should I use the online Newborn Registration Service to apply for my child’s SIN?

    Applying for a SIN is optional. There is no additional fee for the SIN. Once the online birth registration section is complete, the online SIN application can be completed quickly and easily. Completing it online saves you from having to apply at a later date. While applying for your child's SIN is optional, it is required to access various Government of Canada programs and benefits such as:

    • Registered Education Savings Plan (RESP)
    • Canada Education Savings Grant (CESG)
    • Canada Learning Bond

    Who is eligible to apply for a SIN using the online Newborn Registration Service?

    You must be the parent of the child and a Canadian Citizen or Permanent Resident to use this service to apply for a SIN. If this is not the case, you may still be eligible to apply for the child's SIN, but will need to apply directly to Service Canada (http://www.servicecanada.gc.ca/ ).

    How can I apply for a SIN using the online Newborn Registration Service?

    Select Option 1 or Option 2 to apply for a SIN. We recommend you consider applying for a Social Insurance Number (SIN) online (Option 1 or 2). There is no fee for the SIN, and the online application can be completed quickly and easily once the online birth registration section is complete.

    What is the fee for a first-time SIN?

    There are no fees required to apply for a first-time SIN.

    How long will it take to receive my child’s SIN?

    Using the online Newborn Registration Service to apply online means you`ll get the SIN card several weeks faster than if you applied by paper. Once the registration has been completed, your SIN application will be processed immediately by Service Canada and the SIN card delivered within five business days.

    How can I check the status of my child’s SIN application?

    By Telephone: toll-free, 1 800 206-7218. Select Option 3 for Social Insurance Number information.

    By Mail:

    Social Insurance Registration
    P.O. Box 7000
    Bathurst, New Brunswick
    E2A 4T1

    Online: http://www.servicecanada.gc.ca

    Who do I contact regarding the SIN ordered using the Newborn Registration Service?

    Contact information regarding SIN:

    By Telephone: toll-free, 1 800 206-7218. Select Option 3 for Social Insurance Number information.

    By Mail:

    Social Insurance Registration
    P.O. Box 7000
    Bathurst, New Brunswick
    E2A 4T1

    Online: http://www.servicecanada.gc.ca

    How is my child’s SIN application sent to Service Canada (Government of Canada)?

    The application will be sent electronically to Service Canada (http://www.servicecanada.gc.ca/) once the birth has been registered with the Province of Ontario providing the parent has provided consent.

    If I have already registered my child’s birth, can I use the online Newborn Registration Service to apply for a SIN?

    No. You cannot apply for a SIN using this service if the child’s birth has already been registered. Visit Service Canada (http://www.servicecanada.gc.ca/ ) for information about how to apply.

    If the child is over one year of age, can I use the online Newborn Registration Service to apply for a SIN?

    No. If the child is over one year of age, you cannot use this service to apply for a SIN. Visit Service Canada (http://www.servicecanada.gc.ca/ ) for information about how to apply.